For a moment, you may think that documents are just some written words that can be rewritten later easily if lost and that they are still just documents. Well, think one more time.
Due to the revolution happened to the computers, handwriting has become non-popular anymore, and the one that is leading the era is the Word documents using Microsoft’s Office Word.
The higher popularity of the Word, the higher the importance of what’s written on, and the higher danger of losing it.
The last word in the previous paragraph was “Losing it”, and yes, this article is about the loss of word documents. Why do you lose word documents, how to avoid losing them, and how to recover unsaved word documents? All of that will be answered in the following lines, so please scroll down slowly.
- Part 1. Why Do You Lose Word Documents
- Part 2. How to Avoid Losing Word Documents
- Part 3. How to Recover Word Documents Not Saved in Windows
- Part 4. How to Recover Deleted Word Documents in Computer
- Part 5. How to Recover Deleted Word Documents from Android
Part 1. Why Do You Lose Word Documents
There are many reasons why you would lose your word documents, and for instance:
This is the most common reason among all the other reasons for losing your document files, although it’s better than any other reason, and you will find out why later in this article.
This one is common among desktop PCs because they don’t have an internal battery, which we can find in laptops and works as a replacement for the power supply.
This may be the second most common reason for losing your word documents, in many cases when you open a huge number of websites along with number of programs, the Microsoft Office Word freezes and stop responding, which in return, leads you to use Task Manager to close the program and relaunch it again, and the result will be losing your documents.
Shutdown without Saving
The third reason is to shut down your computer without saving your files. This mostly happens when you receive a call telling you to go out immediately, and you do so without thinking about what you have written. In this case, retrieving unsaved word documents has higher difficulty coefficient.
Part 2. How to Avoid Losing Word Documents
In the previous lines, I explained the most common reasons for losing word documents. In this one, I will give you some advice in order not to lose them, or avoid losing them as best as you can.
First: Use Laptop
Laptops are the most preferred types of computers to write your documents through, as they have their own power supply replacement－the battery, so you can rest assured that you will not lose your files due to electricity cut-off.
Second: Do not use many programs at the same time
Microsoft Office Word has a simple interface which makes you think that you can open any number of programs while using it.
Well, that’s true, the program is simple and you can use some programs while using it, but some programs known for its RAM and processor consumption would not be appropriate to be used along with any other program even if it’s MS Office Word.
Programs like Google Chrome, Mozilla Firefox, Antivirus, or programs like SolidWorks are not preferred to be used while using MS Office Word as they use a great percent of your RAM and CPU which results in MS Office Word freezing.
Third: Use Auto-Save function
Once you open a new Word document, don’t hesitate saving it in the local drives of your computer, this will save you more time later trying to recover it.
Also, after saving it, always use (CTRL+S) keys in order to save every new change in the file. If you do this step, you will be able to recover the most recent version of your file in the worst situations.
Fourth: Do not save files on the desktop
Yes, I meant it to be capitalized so you don’t scroll down without noticing it. Saving files on the desktop is the most common-wrong act ever, and it puts all your files into risk.
Why I’m talking so seriously? OK, listen to this story; Once upon a time, a boy called “Reader” saved all his important files on the desktop, the place in which he installed his windows. One day, and due to wrong steps he has taken, his operation system went down, and he had to reinstall another version of Windows with formatting the previous one due to the low storage.
Fifth: Enable AutoSave function
This is a plus advice for you, it’s better to enable AutoRecover function on Microsoft Office Word, and you can modify the period after which the file will be saved automatically.
You can easily enable AutoRecover function by following these steps:
- Click on File from the upper-left corner.
- Click Options.
- From the left menu, choose Save.
- Enable “Save AutoRecover information every x minutes”, and choose the period from the box.
- Enable “Keep the last AutoSaved version if I close without saving”.
Now you have enabled AutoRecover option; The option which will let you recover your unsaved word documents as you will see in the few next paragraphs.
Part 3. How to Recover Word Documents Not Saved in Windows
Starting from this paragraph, we will talk about how you can easily recover lost word documents whether they were saved or unsaved.
Option 1. Search for word backup files
The first method I will explain how to recover lost word document is looking for word backup files.
By default, the AutoRecover option is enabled in MS Office 2010 and above. In case it’s enabled, or you’ve followed the advice number five, and came back later to the article after losing one of your documents, this method is for you.
First, you need to locate the backup files, and you can do that easily by following these steps:
- Click on File, then click on Options
- Click on Save from the left menu.
- Under the Save documents section, you will find “AutoRecover file location”, with a path to the backup folder.
- Copy that path and paste it into the Windows Explorer, and it will take you to the backup folder where you can find all your unsaved files.
Option 2. Recover unsaved documents
The second preferred solution to recover lost documents or recover unsaved documents is to use the internal option of the MS Office Word. This option lets you find your unsaved files easily without the need to look for them.
In order to find out how to recover lost word documents, follow these steps:
- Click on File in the upper-left of the screen.
- Click on Info.
- Click on Manage Documents, then select Recover Unsaved Documents.
A window will pop-up showing your latest unsaved documents, you can select the file you want to recover and it will open directly on MS Office Word.
These files are saved temporarily, as the files will be saved in the Unsaved Documents folder for about 4 days so it may not be so helpful in case you are looking for an old file.
Notice: You can easily find these files by copying and pasting this path in your windows explorer:
Option 3. Search for temporary files
This option is also for the files lost for a not-long period, and it works with the deleted documents too.
You can follow this path to reach and recover deleted documents:
C:Documents and SettingsUSERNAMELocal Settingstemp
You will find your latest deleted documents in this folder, but make sure to unhide your folders your files by clicking on the View tab, and select Hidden items.
Worth to be mentioned, is that word documents files start with (~), so look for the files starting with this symbol in the explorer to find your documents easier.
Well, these all methods were explained using Microsoft Office Professional 2016 and Windows 8.1. But did I forget about the older versions of the MS Office Word?
Option 4. Recover unsaved Word documents from Word 2007
Depending on the version of Microsoft Office, if you are using the Word 2007, here is how to find unsaved word documents:
- Click on MS Office button.
- Click on Word Options, then click on Save from the left menu.
- You will find a location beside the AutoRecover file location option, Copy the path and paste it into your windows explorer.
- Look for the files that have a name ends with (.asd), and then, double-click on it to open your desired file.
Option 5. Recover unsaved Word documents from Word 2013 & 2010
You can easily reopen your recent word documents using Word 2013 by following these steps:
- Click on File in the upper-left corner of the screen, then Open.
- Click on Recent Documents.
- Scroll down until you find Recover Unsaved Documents option.
- Look for your lost documents, and then double-click on it to reopen it.
Part 4. How to Recover Deleted Word Documents in Computer
The above methods work great in case your MS Word document is closed without saving. However, what if you deleted a Word file intentionally or by mistake? It could be really a matter when the files were deleted from removable disks, like memory card or USB flash stick. Though Windows and Mac computers temporarily save files deleted from local disks, there are many conditions when they won’t go to the Recycle bin or Trash. If the disaster happens on you, make sure to try the solution below to recover deleted Word documents in Windows or Mac computer.
To recover lost Word files in computer, you will need Gihosoft RePicvid, which is a well-known free photo recovery software. The Standard version of RePicvid now also supports the recovery of Office documents (Word/Excel/PowerPoint), PDF, HTML and more file types from internal/external hard drive, SD card and USB flash stick.
Free download RePicvid Standard Edition and you will be able to undelete Word documents as well as photos, videos and audio files from your laptop or desktop.
Part 5. How to Recover Deleted Word Documents from Android
To give users the ability to view, edit, and create documents anytime, anywhere, Microsoft Office also offers Office for Android. If you use your mobile phone frequently, you may also encounter important documents that have been accidentally deleted or not saved. What should you do then?
Don’t worry! Here is a powerful software that is specially used for Android phone data recovery. It supports multiple data types such as contacts, text messages, call logs, photos, music, videos, documents and more. Whether you use Samsung, Huawei, Google Pixel, OnePlus, LG, Motorola or other brands of Android phones, you can use this software to recover deleted or unsaved word documents easily. To get software, you can click the below button to download and install it on your computer.
By reaching this line, you now know how to recover unsaved Word documents. I have tried to cover all the possible methods to do that. Now it’s your turn to write what you know and share your experiences in the comments section below.